What is this tool used for?

The Chemical labelling tool is used to generate labels to meet the requirements of the Globally Harmonised System for the classification and labelling of chemicals (GHS). Labels are generated as a PDF and can be printed on Avery sticky labels or A4 paper. The tool allows the user to quickly create, save and modify labels.

The tool can also be used to create labels for research samples by allowing for the image upload of molecular structures.

Where do I start?

Typically, you can start from "Create label" to choose a label size you want to print. Labels can be printed in two sizes:

Only one label size is printed on each page. Small labels are 38.1 mm X 99.1 mm in size, 14 labels per page and fit onto an Avery label sheet L7163.

Large labels are 67.7 mm x 99.1 mm, 8 labels per page and fit onto an Avery label sheet L7165.

Avery labels can be purchased from stationary suppliers. Avery also offer a range of heavy duty labels more suitable for harsh environments. Check the size of other label suppliers before use.

To search for labels, first select the label size.

On the template page, simply type in the chemical name or CAS number to start searching. All available chemicals will be listed in a drop down box. Click on the chemical and then click "Add" button to add it to the printing slot.

How to add more labels?

Multiple different labels can be placed on the on the same printing page. Up to 8 large labels or 14 small labels can be placed on a single page. Add more labels to a print page by:

  • Creating a new label
  • Searching for an existing label in the database
  • Duplicating a label already on the print template

To duplicate a label, first select the label on the template and then click "Duplicate". This will make a copy of that label in another print slot.

Are there any more ways to change labels?

On the print template drag, delete, or modify in a print slot.

Note "Modify" can only be used on one selected label, but the changes can be applied to that one label or all labels with the same chemical name. Drag and delete can be applied to multiple labels at the same time. Hold "Ctrl" and click to select multiple labels.

Or create labels on my own?

Click "Create label" on the menu to begin creating labels. Here user can specify chemical name, ingredient and free text or pictures they want to put on the label. Two types of labels can be created:

  • Labels with GHS pictograms
  • Labels with uploaded image

Using the free text option any of the following can be added: Name of researcher, Supervisor’s name, Laboratory, Date mixture prepared, date chemical labelled, Expiry date, extra precautionary statements……

Labels with GHS pictograms

Labels with pictograms allow up to 4 different GHS pictograms to be added to a single label. After selecting a pictogram the related hazard statements will be available for selection. When a hazard statement is selected the related precautionary statements also becomes available for selection. The signal word is automatically chosen based on the hazard statements.

Labels with uploaded image

Upload an image file of a molecular structure instead of the GHS pictogram. These labels can be useful when archiving research samples. The image file should be less than 5 MB and in the following file format: gif, bmp, png, jpeg, jpg. Hazard statements and precautionary statements are available, but note that strict criteria are used to classify chemical hazards. If the compound has not been classified, statements such as “CAUTION: unknown properties”, “Presumed hazards – substance not tested” should be included on the label.

These labels must also have the: Researcher’s name, Supervisor’s name, date and a reference, for example, lab notebook number.

Can special characters be used in chemical names?

Many chemical identifiers have specials characters, for example subscripts and superscripts. It is possible to input these into the chemical identifier.

To add subscripts, surround the numeral content with "[[ ]]". Superscripts use "{{ }}" in the same way.

For example H2O would be typed in as H[[2]]O

If a name requires Greek characters, e.g. α-methylstyrene, these are accepted in the labeller but need names to be created in a word document and copied across to the labeller.

Previewing labels

After hazard statements, precautionary statements and text have been added to the created label, click Preview to see the label. Add the label to the print template or select Go Back to make further changes to the label.

Submitted labels to the database

Select a label on the print template and submit for approval to add the label to the database.

  1. Login to the system using your Unikey (You may also have to select the University of Sydney on the Federation page). Go back to the print template page, using browser back arrow.
  2. Select the label on the print template.
  3. Add the CAS No. as this can then be used in label searches. If there are multiple ingredients in a mixture, enter the CAS No. for the principle chemical or that with the greatest quantity.
  4. Select submit.

The label is checked by a local approver or Safety, Health and Wellbeing. Once approved, the label will be available to other users when searching the database.

How to login with your Unikey?

Login is necessary to submit labels to the database or for approvers to undertake administrative tasks.

  1. Click "Login" button on the top right corner to go to login page.
  2. If an Australian Access Federation page appears, select the “University of Sydney”
  3. Enter your Unikey and password.
  4. Begin creating or searching for a label OR if in the process of creating a label use the Browser back arrow to return to the create page.

Where can I find labels that I have previously created?

Click "My Labels" on the menu, after login.

Approval of labels

If the user is authorised to approve labels, they can also see under My Labels a list of labels waiting for approval.

  1. Click on each item to expand and review the label.
  2. Select "Approve" or "Reject" to add it to the database or reject the template.
  3. Add feedback (optional).

Enough, just give me the PDF file to print!

After a label has been created, click on the "Print" button in the small or large label print template (at bottom of page). A PDF file will be generated which can be printed or saved locally.

Creating a specialised label

This tool allows the creation of a specialised label, which is a single label with variable width. This is primarily for use with the Brother PT3600 Tape Labeller. Click "Special" to create the label and follow instruction for creating a label with an uploaded image.

The width of the label (default at 70mm) needs to be set to create a label for Brother labeller. An A4 PDF is generated which can then be sent to a networked Brother PT3600 Tape Labeller for printing.

Export system data

This tool also allows approved users to export into an excel file the chemical labelling information stored in the system database. After an approver log in, they can click "Manage System Data" to enter the export option.

Import system data

Appropriately formatted Excel files can also be imported into the database to create multiple labels. Contact Safety Health and Wellbeing for more information.